Privacy Notice

Brilliant Minds Tuition

Last updated: 4th May 2026
This Privacy Notice explains how Brilliant Minds Tuition collects, uses, stores, and protects personal information.
Brilliant Minds Tuition respects your privacy and aims to handle personal data fairly, lawfully, and transparently. Privacy notices should explain how personal data is processed, including information required under GDPR Articles 13 and 14.

1. Who We Are
Brilliant Minds Tuition provides online maths tuition services. For privacy questions, please contact: info@brilliantmindsmt.com

2. Personal Data We Collect
Brilliant Minds Tuition may collect the following information:

  • parent/guardian name;
  • student name;
  • student year group or level;
  • email address;
  • phone number, if provided;
  • reason for enquiry;
  • preferred tuition option;
  • lesson availability;
  • exam board or subject details;
  • information shared in messages or enquiry forms;
  • payment confirmation details;
  • lesson attendance records;
  • relevant educational information needed to support tuition.

For students under 18, information is normally provided by a parent or guardian.

3. How We Collect Personal Data
Personal data may be collected through:

  • the website contact form;
  • email;
  • Facebook or social media messages;
  • Revolut payment confirmation;
  • direct communication with parents, guardians, or students;
  • lesson-related communication

4. Why We Use Personal Data
Personal data is used to:

  • respond to enquiries;
  • arrange lessons;
  • manage group or 1-to-1 tuition;
  • communicate with parents, guardians, or students;
  • process and confirm payments;
  • provide suitable educational support;
  • manage attendance, cancellations, and lesson arrangements;
  • keep basic business records;
  • comply with legal or administrative obligations.

5. Legal Basis for Processing
Brilliant Minds Tuition processes personal data where it is necessary to:

  • respond to enquiries before entering into a tuition arrangement;
  • provide tuition services;
  • manage payments and lesson bookings;
  • comply with legal obligations;
  • pursue legitimate business interests, such as managing communication and records.

Where consent is required, it will be requested clearly.

6. Children’s Personal Data
Brilliant Minds Tuition mainly provides tuition to students aged approximately 13–16. For minors, communication should normally take place through a parent or guardian, or with their awareness. Only information necessary for tuition and administration is collected.

7. Lesson Recordings
Brilliant Minds Tuition does not record online lessons due to privacy and data protection considerations, especially in group lessons where other students may be present. Students and parents must not record lessons unless this has been agreed in advance in writing.

8. Who Personal Data Is Shared With
Personal data is not sold. Personal data may be processed through services used to run the tuition business, such as:

  • website/contact form provider;
  • email provider;
  • online lesson platform;
  • payment provider, such as Revolut;
  • basic administrative tools.

Personal data may also be shared if required by law or necessary to protect legal rights.

9. How Long We Keep Personal Data
Enquiry and student records are normally kept for up to 12 months after the last communication or after tuition ends.
Some records may be kept longer if required for legal, tax, accounting, dispute, or administrative reasons.
After the retention period, information will be deleted or anonymised where possible.

10. How We Protect Personal Data
Reasonable steps are taken to keep personal data secure, including limiting access to tuition-related records and using password-protected accounts where appropriate. However, no online system can be guaranteed to be completely secure.

11. Your Rights
Under data protection law, you may have the right to:

  • request access to your personal data;
  • ask for incorrect data to be corrected;
  • ask for data to be deleted;
  • restrict or object to certain processing;
  • withdraw consent where processing is based on consent;
  • lodge a complaint with the Information and Data Protection Commissioner in Malta.

The Maltese Information and Data Protection Commissioner is the supervisory authority for data protection matters in Malta. To make a privacy request, contact: info@brilliantmindsmt.com

12. Updates to This Privacy Notice
This Privacy Notice may be updated from time to time. The latest version will be available on the Brilliant Minds Tuition website.